Run your activity center from one live agenda.
AquaRosters helps dive centers and watersports schools manage bookings, staff, gear, participants, payments, trips, and daily schedule changes — with simple monthly pricing and 0% commission.
- Live agenda for sessions, staff, participants, and gear
- POS + online booking with shared availability
- Trip manifests, participant records, reminders, and reports
- 0% commission on direct bookings
Now accepting early design partners from dive and watersports operators.
Today’s Operations
Thu, Oct 22Dive Courses
Open Water Course
6/8 pax08:00 – 12:00
Instructor: Mara D.
Discover Scuba
3/6 pax13:00 – 15:00
Instructor: Iain P.
Boat Trips
Tuesday Reef Trip
12/12 pax09:00 – 13:00
Instructor: Staff Assigned
Kitesurf Lessons
Kitesurf Private Lesson
1/1 pax14:00 – 16:00
Instructor: Sofia R.
Tide & Weather
AvailableNotifications
Notification Queued
Session Moved · reminder to 8 participants
Audit Log
Audit Log Updated
Gear Check Due · Explorer I
Your business moves fast. Your tools do not.
Every day, activity operators manage changing weather, instructor availability, customer questions, gear conflicts, no-shows, deposits, last-minute bookings, and schedule changes. Spreadsheets and WhatsApp help teams survive the day, but they do not create one reliable source of truth.
Spreadsheets
scheduling
staff updates
Paper forms
customer data
Manual POS
payments
Memory
gear availability
After-the-fact reports
business visibility
One system for the entire operational day.
AquaRosters connects your live agenda, POS, online booking, staff roles, customer records, rental gear, trip manifests, payments, reminders, and reports — so your team can plan, sell, move, notify, and close the day without switching tools.
Plan, sell, operate, communicate, and measure from one place.
Plan
Agenda, sessions, staff, tide context.
Today · 24 sessionsSell
POS, online booking, deposits, checkout links.
€1,240 revenueOperate
Rentals, gear, trips, manifests.
Gear ReadyCommunicate
Email/SMS confirmations, reminders, cancellations.
Notification QueuedMeasure
Revenue, staff fees, register closure, no-shows.
Register OpenNot just a booking calendar.
Generic booking tools sell slots. AquaRosters runs the operational day.
- Tide-aware agenda
- Drag-and-drop rescheduling
- Participant transfer between sessions
- Gear unavailable if rented, blocked, or assigned to a trip
- Trip manifests with participant certification details
- Mobile-first daily workflows
Session Moved
Audit Log UpdatedBefore
Kitesurf Private Lesson
09:00 – 11:00
After
Kitesurf Private Lesson
11:30 – 13:30
Tuesday Reef Trip
Boat: Explorer I · 09:00 – 13:00
L. Fontaine
Certification: Advanced Open Water
T. Reyes
Certification: Rescue Diver
K. Almeida
Certification: Open Water
Bookings, boats, gear, and divers — finally in one place.
Manage dive courses, boat trips, participant certifications, license numbers, gear assignments, trip manifests, deposits, and front-desk sales from one platform.
- Certification and license tracking
- Trip manifests
- Gear availability and maintenance
- Staff and instructor assignment
- POS and online bookings
- Deposit and balance tracking
When the wind shifts, your schedule shifts with it.
Move sessions, reassign instructors, transfer participants, notify customers, and keep your team aligned when wind, tide, or weather changes the plan.
- 1Weather alert
- 2Reschedule session
- 3Reassign instructor
- 4Move participants
- 5Notify customers
- 6Audit trail updated
Everything connected to the live agenda.
Live Agenda
See sessions, instructors, participants, gear, and changes in one operating view.
Smart Scheduling
Reschedule sessions, check instructor overlaps, and protect capacity.
Tide & Weather Context
Plan marine sessions with tide and weather context visible in the agenda.
Online Booking
Let customers book directly while sharing availability with POS.
POS & Payments
Sell, book, take payment, track deposits, and close the register.
Customer 360
Capture buyer and participant details, documents, notes, and certifications.
Gear & Rentals
Track gear units, rentals, maintenance, and trip assignments.
Trips & Manifests
Build clean trip manifests with participant and certification details.
Notifications
Send confirmations, reminders, cancellations, and payment updates.
Reports & Dashboard
View revenue, sessions, participants, register status, and alerts.
Audit Trail
Know who changed what, when, and why.
Settings & Branding
Configure organization, rules, branding, templates, and booking experience.
Simple monthly pricing. 0% commission.
No booking commission. No per-staff seat shock. No hidden fee for every customer you bring in directly.
Starter
€29/month
For single instructors or small operators.
- Core scheduling
- Online booking
- Basic POS
- 0% commission
Grow
€59/month
For growing schools with staff and gear.
- Full operations
- Gear inventory
- Reports
- AI copilot
- Staff workflows
- 0% commission
Scale
€99/month
For larger or multi-location operators.
- Multi-location support
- Partners/resellers
- Custom branding
- Priority support
- Advanced reporting
- 0% commission
AquaRosters replaces the tools that were never built to run your day.
| Alternative | Limitation | AquaRosters position |
|---|---|---|
| Spreadsheets | Manual and error-prone | One live source of truth |
| No operational structure | Changes tied to sessions and participants | |
| Generic booking tools | Sell slots only | Runs the operational day |
| OTA dependency | High commission and weak ownership | Direct bookings with 0% commission |
| Broad legacy platforms | Add-on complexity | Focused, modern, simple pricing |
Help shape the future of watersports operations.
We are looking for early dive centers and watersports schools to validate workflows, test the first product experience, and help shape AquaRosters before public launch.
- Extended free access during design partner phase
- Founder pricing
- Direct influence on roadmap
- Early access to live agenda, POS, gear, and reporting workflows
- Opportunity to become a launch case study
Ready to stop running your activity center from spreadsheets?
Bring bookings, staff, gear, payments, trips, and reports into one live operating system.